Privacy Information Notice
At digidoda, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and what choices you have. It relates to all our business activities, not just this website.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our services, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to data@digidoda.com, or via the other methods on our contact page.
Date: 24th May 2020
Next Review Date: 23rd May 2021
Summary
Here is a summary of our Privacy Information Notice; click on any of the linked headings to view further information.
- Who are we?
We are digidoda, a company providing website design and development services. - How do we collect information from you?
We obtain information about you when you contact us to enquire about our services and when you use our website - What information do we collect & how is it used?
We collect information to allow us to fulfil our obligations to our clients, and to respond to business enquiries. We also collect your information if you leave a comment on our blog. - Controlling your information
You have certain rights concerning the information we hold about you, as defined under the General Data Protection Regulation. If you wish to exercise these rights, please contact us. - Use of ‘cookies’
This website uses cookies; by using and browsing the digidoda website, you consent to cookies being used in accordance with this Policy. If you do not consent, you must turn off cookies or refrain from using the site. - Security
digidoda takes security seriously. Our internal Data Security Policy details the steps we take to safeguard and secure the information we collect. - Data Breaches
Our Data Security Policy includes a clear process for handling a personal data breach, should one occur. Where appropriate, digidoda will promptly notify you of any unauthorized access to your personal information. - Complaints
If you wish to raise a complaint on how we have handled your personal information, you can contact us directly and we will investigate the matter. If you are not satisfied with our response you can also complain to the Information Commissioner’s Office (ICO).
1. Who are we?
We are digidoda, a company providing website design and development services to clients in the UK and very occasionally further afield.
digidoda is a limited company (Registration Number: 10744500); our registered address is 8 Hepher Close, Wootton, Bedfordshire, MK43 9QS, United Kingdom. Full contact details can be found here: https://www.digidoda.com/contact-us/.
2. How do we collect information from you?
We obtain information about you when you contact us to enquire about our services.
We also collect information from you if you leave a comment on our blog.
3. What information do we collect & how is it used?
We collect information to allow us to fulfil our obligations to our clients, and to respond to business enquiries. We also collect your information if you leave a comment on our blog. The table in section 3.3 below outlines exactly what information we collect, and for what purpose.
3.0. Sensitive Data
We do not gather sensitive personal data (e.g. health, genetic, biometric data; racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, sexual orientation, and criminal convictions). We expressly request that you do not provide any such sensitive data to us.
3.1. Children’s Information
Our services are not directed to children under 13. If you learn that a child under 13 has provided us with personal information without consent, please contact us.
3.2. Third Parties
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
We may pass your information to third party service providers who we have engaged for the purpose of completing tasks and providing services to you on our behalf (for example, we may provide your contact details to the Search Engine Optimisation company we work alongside). We disclose only the personal information that is necessary to deliver the service.
3.3. Details
The following table outlines the personal data we collect and for what purpose. The table also outlines the 3rd parties the data is processed by or shared with, and how long the data is stored for:
| Name | What | Legal Ground | Purpose | 3rd Parties | Data Retention |
|---|---|---|---|---|---|
| Data Provided in Contact Form | Prospect, client & supplier contact information | Contract | To allow initial and ongoing contact with prospects, clients, suppliers, etc. | Our email provider is Fasthosts | Until request for deletion |
| Blog Comments | Website commenter name, email address and website | Legitimate Interests | To allow website users to comment on and discuss blog posts, or ask questions. | Held within WordPress database, hosted with smarthosting.co.uk & 20i.com | Until request for deletion. To maintain flow of conversation comments may not be deleted on request, but all personally identifying information will be removed. |
| Invoicing | Client & supplier purchase history & contact info | Legal obligation | For invoicing | Sage Accounting & GoCardless | Indefinitely, for on-going invoicing, direct debit payments and accounting records |
| Password Store | Client log-in details for various services, including hosting, emails and domain registration | Contract | To allow us to log in and administer services our clients' behalf | LastPass | Until cessation of contract/business activiites |
| Hosting Accounts | Client contact information | Contract | Required to set up a user account for each hosting client on 20i.com or smarthosting.co.uk – so they can access support | 20i.com & smarthosting.co.uk | Until request for account deletion/cessation of hosting contract |
| Backup | Backup of documents on local drives - proposals, schedules, contracts, etc | Contract | Cloud backup to ensure business continuity in the event of hardware failure | Dropbox | Until request for deletion |
| Analytics | Website visitor behaviour (anonymised - full IP address is NOT stored) | Legitimate Interests | To analyse popular content, website performance, etc - so we can further improve | Google Analytics We anonymise IP addresses | 14 months |
| Server Logs | IP address | Legal obligation | To help prevent DoS (Denial of Service) attacks; for website security and diagnostics | 20i.com & smarthosting.co.uk | Server logs are stored unencrypted for 7 days, and then moved to an encrypted backup which is stored indefinitely and only accessible by hosting provider. |
4. Controlling your information
You have certain rights concerning the information we hold about you, as defined under the General Data Protection Regulation. If you wish to exercise these rights, please contact us, including your email address in the first instance (this is the unique identifier we use to identify and collate personal information).
4.0. Requesting a copy of your information
You may request a copy of any data we hold about you. Upon request, we will provide a CSV file (which you may open in a program such as Microsoft Excel) containing the personal data we hold on record about you.
4.1. Updating or correcting your information
The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please contact us so we may correct our records.
4.2. Deleting your information
You have the right to request erasure of your personal information. Unless there is a compelling reason for the data not to be erased (for example, if we need to use that data to fulfil our contractual or legal obligations), your personal data will be deleted on request.
Users have the ability to leave comments on our blog. To maintain flow of conversation, blog comments will not normally be deleted (unless there is a compelling reason to do so), but all personally identifying information will be removed.
4.3. Automated decision making
We do not use any personal information for automated decision making or profiling; your data is not subject to automated decision making or profiling.
6. Security
digidoda takes security seriously. In order to protect your information from loss, misuse or unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. These steps include the following:
- Data minimisation
- Password best practice
- Security best practice concerning devices (PCs, laptops, mobile devices), online accounts, website hosting, physical access and storage
- Staff training and accountability on data protection
A copy of our internal Data Security Policy is available on request.
7. Data Breaches
Our Data Security Policy includes a clear process for handling a personal data breach, should one occur. Where appropriate, digidoda will promptly notify you of any unauthorised access to your personal information.
8. Complaints
If you wish to raise a complaint on how we have handled your personal information, you can contact us directly and we will investigate the matter.
If you are not satisfied with our response or believe we are processing your personal information not in accordance with the law you can complain to the Information Commissioner’s Office (ICO).
